MSMS PTA Minutes

Tuesday, August 12, 2025

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The meeting was called to order by Erica at 5:30. 

Attendees

Susie Goodwin

Gardner Seekins

Greg Woodward

Jillian Pierce

Val Dunn

Darlene Nadeau

Sarah Howard

Michelle Kirchofer

Sara Maurais

Carissa Creighton

Rebecca Stevens

Joey Stevens

Nicole

Sarah Anderson

Kathleen Mckenzie

Sarah Williams

Ron Williams

Erica Woodward

Amber Buckley

Travis Crewdson

Jenn Kathios

Agenda

Welcome and Introductions

• Welcomed attendees in person and online.

• Went over how to join the PTA.

• June 2025 meeting minutes not approved - Not updated yet.

Review Code of Conduct

• Start and end on time

• No side conversations

• All ideas are welcome!

• Assume good intentions from all

• Adhere to meeting process

Principal’s Report - Sarah Anderson

• We’ve had a strong start to the school year, practicing expectations in our common areas and reinforcing what it means to be a White Tiger by living the White Tiger Way.

• We’re excited for our first Morning Meeting of the year! Grade 5 will be presenting, and following the meeting, parents are invited to a talk on Building Routines at Home for Academic Success—with tips for effective homework, bedtime, and morning routines.

• We’ll also introduce our Tiger of the Month recognition program, with our first honorees celebrated at the September 5 Morning Meeting.

• Open House will be on September 4, 5–6 PM. Come see the amazing work your students have completed during the first month of school!

• BE will begin September 11, and we’re looking for volunteers to share their knowledge and passions with our students. If you’re interested, please reach out—we’d love to have you!

Treasurer’s Report - Ron Williams

• June 2025

  • Finished with an account balance of $11,494.68

    • YTD Expenses: $11,384.29

    • YTD Deposits: $14,061.00

  • Issued thirteen checks in the month of April for a total of $3,126.17:

    • Did not list all 13 checks individually during meeting.

  • $1,177.14 in outstanding checks

    • These have since cleared.

  • Deposited a total of $1,299.16  in deposits in June:

    • $23.73 - Book Fair

    • $30.02 - United Way of Southern Maine

    • $250 - Cinco’s Fiesta Fundraiser

    • $995.41 - Savers

• July 2025

  • We went from TD Bank to Service Credit Union

• 2025-2026

  • No more bank fees.

  • All our statements are in google drive.

  • Going over the differences on budget this year:

    • Staff Appreciation: Going down to $300 from $500. Only used $354.53 last year.

    • PTA Child Care: Only difference is a $10 increase to account for contributing for child care for the district PTA meeting

    • PTA Supplies: Bumped that up from $100 to $200

    • Holiday Shop: $750 to $400, only brought in about $350 and it’s self funding.

    • Field Trips: Want to approach this year differently. Went from $1,200 to $1,800 allowing $350 per teacher to use however for fieldtrips. Last year went over budget so this year we want to have a better plan in place.

    • Outdoor Movie: Went from $100 to $150

    • Pie Night: Went from $400 to $200

    • T-shirts: Went from “Field day tshirts” for $350 to “t-shirts” for $600. For shirts like White Tiger of The Month & Field day

• Projected Balance: $10,828.71 at $10,511.54 right now.

• Budget approved by:  Val Dunn & Joey Stevens

Events

• Pops on the play ground: Aug 21st ,Thursday, 5:30p-6:30pm

  • Popsicles, meet & greet. Boy & girl scouts are coming and Dillion Guyer to DJ.

  • Chair - Not claimed as of the meeting.

  • Committee sign up sheet passed out.

• Grandparents day: Sep 8th, Monday, 

  • Adding entertainment, school performance of some sort.

  • District policy - Food free event to support those who have allergies or other health concerns.

  • Chair - Kat Linderman

  • Committee sign up sheet passed out.

  • Information sent out on Tiger Tracks

• Movie Night: Sept 5th at 7pm - at Mccleand with them & Gonic.

  • Popcorn of all flavors (The stevens), activities, Dillion will be playing a movie.

  • Chair - Erica

  • Committee sign up sheet passed out.

  • Information sent out on Tiger Tracks

Fundraising

• Fundraising committee 

  • Meeting Oct 16th: Location and time not set yet.

  • Committee sign up sheet passed out.

• Little Caesars: 

  • Made $1,150 earned last year

  • Estimated time frame: beginning of November potentially later in the evening.

  • Committee is mostly for the night of pickup

  • Committee sign up sheet passed out.

• Popcorn: Fridays that are not on our morning meeting.

  • Popcorn pass:  3 tiers.

    • Tier 1: $8 - pays for your student

    • Tier 2: $15 - pays for your student and part of someone else's

    • Tier 3: $25 [Rocky Pass] - pays for your student and those who may not be able to afford it.

  • Chair - Not claimed as of the meeting.

  • Committee sign up sheet passed out.

  • Sign up genius will be released when the emails have been given out to our new PTA members.

Current Business

• Board nominations:

  • President: Erica Woodward -Nominated

  • VP: Jillian Pierce - Nominated

  • Approved by: Michelle Kirchofer, Sarah williams

• Tuesday meetings: Normally 2nd Tuesday of the month.

  • Oct 14th: Teacher workshop, but will still have a meeting. 

  • Nov 25th: Approved - Sarah M & Sarah W 

• MSMS Apparel: Michelle K

  • Done teacher shirts & field day shirts.

  • Different parent/grandparents shirts

    • Grandparents day: potentially purchase before to give out on the day

  • More options are coming soon (Michelle & Erica will connect on this)

• Drama Production:

  • Erica talked with Mrs. Lovins - Interested

  • Possibility - In early stages of discussions

• Teachers & Staff

  • Amazon wishlist

  • Teacher Appreciation committee

  • Erica will be at staff meetings 1x a month to connect and be the liaison to the PTA

  • Teachers get $100 to use per classroom. Just send to the receipts to Ron Williams

• Website & Logo:

  • Calendar that shows our events, fundraisers, popcorn days and morning minutes.

    • Currently still updating this.

  • Meeting minutes and agendas will be posted.

    • Will figure out a time frame and reach back out.

  • Voted for the logo: The one with the PTA - Approved 10 votes

Future Business

• Fundraising: Winter Concert, Art Gala, Savers, Book Fair,  Restaurant Nights. 

• Events: Holiday Shop, Holiday Parade, Sweetheart Dance, Pi Night, Fun Run.

• Casino

• Teacher appreciation committee: 

  • Chair: Sarah Maurais

  • Committee sign up sheet passed out.

Additional Thoughts, Suggestions, Sidenotes

• Community Garden: Reminder to please feel free & pick what is ready.

• Alignment: Discussed Pick up designations, who should stand where? 

  • Mrs. Anderson will circle back

─

The meeting adjourned at 6:30 by Carissa seconded by Greg.

Next Meeting: September 9th @ 5:30pm